Live Wedding Painting Policy

💍 Retainer & Payment Policy

To secure your wedding date, a non-refundable retainer of 30% of the total package price is required at the time of booking. This payment officially reserves your event date and ensures that no other bookings are accepted for that day.

The remaining balance is due before or on the event day (depending on the payment plan agreed upon).

Because each artwork and booking slot is unique and reserved exclusively for you, the retainer is non-refundable under any circumstances. However, if your event is rescheduled, your retainer may be transferred once to a new date, subject to the artist’s availability.

In the rare case that the artist is unable to attend or complete the painting due to an emergency, all payments — including the retainer — will be fully refunded.

🕊 Cancellation & Reschedule Policy

I understand that unexpected changes can happen, and I always strive to accommodate my clients as best as possible.

If you need to cancel your booking for any reason, please notify me in writing (via email) as soon as possible.

  • The retainer payment is non-refundable, as it reserves your event date and covers preliminary preparation work.

  • If you have already paid more than the retainer, any remaining balance (beyond the retainer) will be refunded.

If you need to reschedule your wedding or event:

  • Your retainer may be transferred once to a new date, subject to the artist’s availability.

  • If the artist is unavailable on the new date, the retainer remains non-refundable, but you may use it as credit toward a future commission painting (e.g., a couple portrait or wedding memory painting).

In the unlikely event that the artist must cancel due to illness, emergency, or unforeseen circumstances, all payments — including the retainer — will be fully refunded or may be applied to a future booking, depending on your preference.

🚗 Travel & On-Site Requirements

  • Travel within Greater Toronto Area is included in all packages.

    • 📍 Cities and municipalities in the GTA:

      • Halton: Burlington, Halton Hills, Milton, Oakville 

      • Peel: Brampton, Caledon, Mississauga

      • York: Aurora, East Gwillimbury, Georgina, Markham, Newmarket, Richmond Hill, Vaughan, Whitchurch-Stouffville

      • Durham: Ajax, Clarington, Oshawa, Pickering, Scugog, Uxbridge, Whitby

      • Other areas within the city of Toronto: Includes boroughs like Etobicoke, North York, Scarborough, and York, which were formerly separate municipalities

  • Additional travel, lodging, or extended setup time may incur extra fees, communicated before booking.

  • To ensure the best painting experience, the Client agrees to provide:

    • A 6x6 ft (2x2 m) space with adequate lighting.

    • One table and one chair for art materials.

    • Access to a power outlet, if needed.

    • Shelter from direct sunlight, wind, or rain for outdoor events.

  • The Artist will arrive 1–2 hours before the ceremony or main event to set up and begin sketching.

🎁 Delivery & Final Artwork

The Artist will complete the main composition during the event and may take the painting back to the studio for finishing touches, detailing, and varnishing.

  • The acrylic painting will be touch-dry within a few hours, but it typically takes 2–6 weeks to fully cure and receive protective varnish before delivery.

  • The client will receive a photo preview for approval before delivery.

  • Delivery or pickup will be arranged once the artwork is ready.

For shipped paintings:

  • Artwork will be professionally packaged, tracked, and insured.

  • Shipping fees and timelines will be communicated prior to invoicing.

Each painting is finished with a light protective varnish. Clients are advised to avoid displaying the painting in direct sunlight or humid environments.

©️ Copyright & Usage Policy

All artwork is protected under copyright law. The Artist retains full copyright ownership of all original and derivative works.

The Client owns the physical painting for personal use and display but may not reproduce, resell, or alter the artwork for commercial purposes without written permission.

The Artist reserves the right to photograph and share the artwork or live painting process for portfolio, website, social media, and promotional purposes, unless the Client requests otherwise in writing.

If the Client wishes for their painting or event not to be shared publicly, the Artist will gladly respect that request.

The Artist will not reproduce or sell identifiable portraits without the Client’s consent.